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Records Management (with CD-ROM)

by: Read, Judith; Ginn, Mary Lea

Records Management (with CD-ROM)

by: Read, Judith; Ginn, Mary Lea

ISBN 13:
9780538729567
ISBN 10:
0538729562
Edition: 8th
Format: Hardcover
Copyright: 04/07/2006
Publisher: Thomson South-Western
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Summary

RECORDS MANAGEMENT is a comprehensive introduction to the complex field of records management. Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Thorough coverage is provided for filing and maintenance of paper, automated, micro image, and electronic imaging records. For additional Student and Instructor Resources, visit the product companion site at http://read.swlearning.com.

PART 1 The Field of Records Management

What Is Records Management?

(30)

How Has Information Grown?

(2)

What Is Records Management?

(1)

What Are Records?

(4)

What Is the History of Records Management?

(7)

What Are the Legal Considerations for Records Management?

(2)

What Are Records Management Functions in Organizations?

(5)

Careers In Records Management

(4)

Points to File and Retrieve

(1)

Important Terms

(1)

Review and Discussion

(1)

Applications

(2)

Access Basics

(1)

PART 2 Alphabetic Storage and Retrieval

Alphabetic Indexing Rules 1--4

(27)

Need for Alphabetic Order

(4)

Alphabetic Indexing Rules

(9)

Cross-Referencing

(7)

Points to File and Retrieve

(1)

Important Terms

(1)

Review and Discussion

(1)

Applications

(3)

Records Management Simulation

(1)

Alphabetic Indexing Rules 5--8

(23)

Alphabetic Indexing Rules (Continued)

(16)

Points to File and Retrieve

(1)

Review and Discussion

(2)

Applications

(4)

Records Management Simulation

(1)

Alphabetic Indexing Rules 9--10

(26)

Alphabetic Indexing Rules (Continued)

(17)

Subjects Within an Alphabetic Arrangement

(2)

Points to File and Retrieve

100

(1)

Review and Discussion

100

(2)

Applications

102

(4)

Records Management Simulation

106

(1)

Electronic File Management

107

(28)

Electronic Records and Files

107

(1)

Databases

107

(6)

How Computers Sort Data

113

(6)

Electronic Record Life Cycle

119

(11)

Points to File and Retrieve

130

(1)

Important Terms

131

(1)

Review and Discussion

131

(1)

Applications

132

(2)

Records Management Simulation

134

(1)

Alphabetic Records Management, Equipment, and Procedures

135

(45)

Correspondence Records Storage

135

(2)

Records Storage Equipment and Supplies

137

(23)

Correspondence Storage Procedures

160

(15)

Points to File and Retrieve

175

(1)

Important Terms

176

(1)

Review and Discussion

176

(1)

Applications

177

(2)

Records Management Simulation

179

(1)

Storing, Retrieving, and Transferring Records

180

(35)

Records Storage

180

(9)

Records Retrieval

189

(8)

Records Transfer

197

(8)

Records Center Control Procedures

205

(4)

Records Center Software

209

(1)

Points to File and Retrieve

210

(1)

Important Terms

211

(1)

Review and Discussion

211

(1)

Applications

212

(2)

Records Management Simulation

214

(1)

PART 3 Subject, Numeric, and Geographic Storage and Retrieval

Subject Records Management

215

(31)

Subject Records Storage and Retrieval

216

(4)

Subject Records Arrangements

220

(7)

Subject Filing Supplies

227

(3)

Subject Indexes

230

(4)

Storage and Retrieval Procedures

234

(7)

Points to File and Retrieve

241

(1)

Important Terms

241

(1)

Review and Discussion

242

(1)

Applications

242

(3)

Records Management Simulation

245

(1)

Numeric Records Management

246

(30)

Numeric Records Storage and Retrieval

246

(1)

Consecutive Numbering Method

247

(14)

Nonconsecutive Numbering Methods

261

(6)

Other Numeric Coding Systems

267

(2)

Databases for Numeric Storage

269

(3)

Points to File and Retrieve

272

(1)

Important Terms

273

(1)

Review and Discussion

273

(1)

Applications

274

(1)

Records Management Simulation

275

(1)

Geographic Records Management

276

(35)

The Geographic Records Storage Method

276

(5)

Advantages and Disadvantages of Geographic Records Storage

281

(1)

Geographic Records Storage Arrangements

282

(9)

Geographic Records Storage Indexes

291

(4)

Geographic Records Storage and Retrieval Procedures

295

(9)

Points to File and Retrieve

304

(1)

Important Terms

305

(1)

Review and Discussion

305

(1)

Applications

306

(3)

Records Management Simulation

309

(2)

PART 4 Technology and the RIM Program

Electronic and Image Records

311

(40)

The Relationship Between Electronic and Image Records

312

(1)

Electronic Media

313

(9)

Retention and Disposition

322

(6)

Records Safety and Security

328

(6)

Image Media

334

(10)

Retention

344

(1)

Software

344

(3)

Points to Remember

347

(1)

Important Terms

347

(1)

Review and Discussion

348

(1)

Applications

348

(3)

The Records and Information Management Program

351

(27)

RIM Program Components

351

(7)

RIM Program Responsibilities

358

(15)

Points to File and Retrieve

373

(1)

Important Terms

373

(1)

Review and Discussion

374

(1)

Applications

374

(4)

Appendix

378

(6)

Glossary

384

(10)

Index

394

Amazon no longer offers textbook rentals. We do!

Records Management (with CD-ROM)

Records Management (with CD-ROM)

9780538729567

0538729562

Summary

Table of Contents

Supplemental Materials

Write a Review

Amazon no longer offers textbook rentals. We do!

Records Management (with CD-ROM)

Records Management (with CD-ROM)

9780538729567

0538729562

Summary

Table of Contents

Supplemental Materials

Write a Review

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