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Records Management

ISBN: 9780538717236 | 0538717238
Edition: 6th
Format: Hardcover
Publisher: Thomson Learning
Pub. Date: 10/1/1996

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Table of Contents
Part 1 The Field of Records Management
An Overview of Records Management
2(24)
Records: Classification and Use
3(3)
... MORE
Records Management History
6(5)
Records Management Legislation
11(2)
Records Management: A Key Organizational Function
13(6)
Careers in Records Management
19(2)
Summary
21(1)
Important Terms
22(1)
Review and Discussion
22(1)
Applications (APP)
23(3)
Part 2 Alphabetic Storage and Retrieval
Alphabetic Indexing Rules 1-5
26(32)
Indexing Order of Units
31(2)
Minor Words and Symbols in Business Names
33(1)
Punctuation and Possessives
34(1)
Single Letters and Abbreviations
35(1)
Titles and Suffixes
36(3)
Alphabetic Card Filing
39(4)
Cross-Referencing
43(9)
Current Trends in Records Management
52(1)
Summary
53(1)
Important Terms
53(1)
Review and Discussion
54(1)
Applications (APP)
55(2)
Applying the Rules
57(1)
Alphabetic Indexing Rules 6-10
58(24)
Prefixes---Articles and Particles
58(1)
Numbers in Business Names
59(2)
Organizations and Institutions
61(2)
Identical Names
63(2)
Government Names
65(5)
Cross-References to Business Names
70(5)
Subjects Within Alphabetic Arrangement
75(2)
Summary
77(1)
Review and Discussion
78(1)
Applications (APP)
79(2)
Applying the Rules
81(1)
Alphabetic Indexing Rules for Computer Applications
82(19)
How Computers Sort Data
82(3)
Alphabetic Indexing Rules for Computer Applications
85(2)
Computer Application Software
87(7)
Current Trends in Records Management
94(2)
Summary
96(1)
Important Terms
96(1)
Review and Discussion
97(1)
Applications (APP)
98(1)
Applying the Rules
99(2)
Alphabetic Records Storage
101(47)
Overview and Terminology of Correspondence Records Storage
101(2)
Paper Correspondence Records Storage Equipment and Supplies
103(21)
Correspondence Storage Procedures
124(19)
Summary
143(1)
Important Terms
144(1)
Review and Discussion
144(1)
Applications (APP)
145(2)
Applying the Rules
147(1)
Records Retention, Retrieval, and Transfer
148(26)
Records Retention
148(6)
Records Retrieval
154(7)
Records Transfer
161(5)
Records Center Control Procedures
166(2)
Current Trends in Records Management
168(1)
Summary
169(1)
Important Terms
170(1)
Review and Discussion
170(1)
Applications (APP)
171(1)
Applying the Rules
172(2)
Part 3 Subject, Numeric, and Geographic Storage and Retrieval
Subject Records Storage
174(24)
Need for a Subject Records Storage Method
174(3)
Advantages and Disadvantages of Subject Records Storage
177(1)
Arrangements of Records Stored by Subject
178(6)
Supplies for Subject Records Storage
184(1)
Indexes for the Subject Records Storage Method
185(5)
Storage and Retrieval Procedures for the Subject Records Storage Method
190(3)
Current Trends in Records Management
193(2)
Summary
195(1)
Important Terms
195(1)
Review and Discussion
196(1)
Applications (APP)
196(1)
Applying the Rules
197(1)
Numeric Records Storage
198(31)
Overview of Numeric Records Storage
198(2)
Consecutive Numbering Method
200(14)
Nonconsecutive Numbering Methods
214(5)
Numeric Coding Systems
219(2)
Current Trends in Records Management
221(3)
Summary
224(1)
Important Terms
225(1)
Review and Discussion
225(1)
Applications (APP)
226(2)
Applying the Rules
228(1)
Geographic Records Storage
229(29)
Need for Geographic Records Storage
229(3)
Advantages and Disadvantages of the Geographic Records Storage Method
232(1)
Geographic Records Storage Arrangements
233(8)
Geographic Records Storage Indexes
241(1)
Geographic Records Storage and Retrieval Procedures
241(9)
Current Trends in Records Management
250(1)
Summary
251(1)
Important Terms
252(1)
Review and Discussion
252(1)
Applications (APP)
253(2)
Applying the Rules
255(3)
Part 4 Records Management Technology
Automated Records Systems
258(33)
Technology and Records Systems
258(5)
Computer Systems
263(15)
Office Automation and Records Systems
278(3)
Records Management and Automation
281(6)
Summary
287(1)
Important Terms
288(1)
Review and Discussion
289(1)
Applications (APP)
289(2)
Image Records
291(35)
Image Record Usage
291(3)
Microfilm Records
294(8)
Integrated Imaging System
302(3)
Hybrid Imaging Systems
305(2)
Imaging Procedures and Equipment
307(10)
Image System Evaluation
317(1)
Imaging Applications
318(1)
Summary
319(1)
Important Terms
320(1)
Review and Discussion
321(1)
Applications (APP)
321(5)
Part 5 Records Control
Controlling the Records Management Program
326(71)
The Essentials of Records Control
326(11)
Controlling Records Creation
337(8)
Current Trends in Records Management
345(3)
Summary
348(1)
Important Terms
349(1)
Review and Discussion
349(1)
Applications (APP)
350(4)
Appendices
Appendix A Records Management Career Opportunities and Job Descriptions
354(21)
The Growth of Information Professions
354(5)
Records Management Career Opportunities and Job Descriptions
359(9)
Professional Development in Records Management
368(5)
Some Final Thoughts About a Career in Records Management
373(1)
Important Terms
374(1)
Appendix B Card and Special Records
375(22)
Card Records
375(3)
Equipment and Supplies for Card Files
378(8)
Special Records
386(1)
Methods of Storing Special Records
387(6)
Procedures for Storing and Retrieving Card and Special Records
393(2)
Selecting Equipment and Supplies for Card and Special Record Files
395(1)
Current Trends in Records and Information Management
395(1)
Important Terms
396(1)
Glossary397(11)
Index408

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